Good writing is essential in the workforce for a number of reasons.
First, being a good writer helps you stand out from the crowd and improves your chances for a promotion or raise. It can help convince your boss to take action on projects and ideas you’re passionate about. Good writing makes you appear more intelligent, credible, and professional. It helps avoid confusion and misinterpretation, build trust and rapport with colleagues, and win clients.
Good writing is especially important because of our increased use of social media. We’ve all seen professionals on Twitter, LinkedIn, or Facebook misspell words or use a word incorrectly. Not only is this embarrassing when it happens to you, but it can also affect your reputation and credibility in the future.
Your writing is one of the primary mediums in which you will be judged throughout your life. The emails, texts, and reports you send on a daily basis are a physical representation, and record, of you. Over time, these representations build your reputation and impact the relationships you need to thrive in your career.
Your writing communicates your thoughts, and it’s important that those thoughts are conveyed in the clearest, most eloquent way possible. Whether you’re an entrepreneur who needs to write a great press release, a manager writing daily emails to a busy team, or someone searching for a new job who needs to write a winning cover letter, good communication skills are a must. Words matter in life, and you’ll benefit greatly from knowing how to use them effectively.
Your business communications are sent with a purpose; it’s rare that you’ll write an email that’s purely informational. Chances are, you need your reader to do something: call you back, give you more information, confirm their presence at a meeting, and so on.
Don’t leave it up to your reader to figure out what you want them to do with this information. Spell it out, and be specific.
Grammar and spelling mistakes are embarrassing, and they hurt your credibility. Sure, you can rely on spellcheck tools, but they don’t catch everything, especially words that are used out of context.
Once you’re finished writing, proofread it immediately. And, whenever possible, put it away and read it again a few hours (or a few days) later. Giving yourself some distance from the writing will help you spot mistakes you might have missed on the first read-through.
Your readers will appreciate it